Saturday, May 30, 2015

Volunteer Policy

Volunteers

Making the decision to volunteer your time and talents can enhance the educational experience of the students of the Southern Columbia Area School District. If you have an interest in the District’s educational programs, an enjoyment in helping students, and a sincere belief that by volunteering, a contribution will be made to the learning process, you have what is takes to be a volunteer! If you are interested in volunteering in the Southern Columbia Area Schools, please contact the building Principal of the school you wish to serve to begin the application process.
 
 

The following volunteer guidelines will be in effect beginning with the 2015-2016, school year:

1. The first step to volunteering is to contact the Principal of the building where you wish to serve. Explain what services you would like to offer. Based on what you relay, the Principal will determine whether you should be classifed as a volunteer or as a visitor. 
 
A Volunteer includes but is not necessarily limited to:  an individual who serves as a volunteer sport coach or otherwise assists and has contact with children in connection with production or conduct of a play, concert, or other curricular, co-curricular, or extracurricular activity;  an individual who serves as a daily, weekly, or other periodic scheduled classroom assistant;  an individual who serves as a school sponsored event chaperone;  or an individual who in connection with a school sponsored activity has contact, unsupervised by a school employee, with a child with respect to whom the individual is not the parent, close relative, or guardian of the child.
 
A volunteer is more than a visitor, and normally involves an individual working directly with, having responsibility for, and having repeated interaction with one or more students.
 
visitor is an individual whose actions do not rise to the level of a volunteer. As examples, a visitor includes, but is not necessarily limited to: a parent, close relative, or guardian who visits a classroom, auditorium, other school common areas, or private meeting area to make a delivery to, meet with, or share a celebration time with, a student who is the individual’s child or other close relative or for whom the individual is the guardian; an individual who attends a sports event or other extracurricular/co-curricular activity; or an individual who is a career day or other similar speaker or participant visiting to share information with students under the supervision of a school employee.
 
2. Prior to the start of volunteer service, all persons deemed a volunteer must complete a Volunteer Application which  provides basic demographic information about the individual.
 
3, The Principal will review the application and then interview the volunteer. If the prospective volunteer is approved by the Principal, he/she must agree to submit  the following clearances which must be dated no more than one year prior to the volunteer application date:
 
 
 
5.  Volunteers who will be, or are anticipated to be, in direct contact with students 10 or more hours/week, must submit the results of a TB Test which contains documentation from an examining physician indicating the volunteer is free from active TB disease. 
 
 
6.  The principal or designee is responsible for collecting all documentation and verifying the legitimacy of the clearances before forwarding it to the District Office. All of the aformentioned forms and clearances will be held by the Principal until all are received.  Once this occurs, the Principal will forward the complete packet of documents to the District Office.
 
7. All volunteers who plan to provide service over an aggregate period of time exceeding four (4) weeks throughout the school year, and/or who provide direct services to students, must be approved by the Board prior to providing services to the District.
 
 
8. The District Office will maintain a list of active volunteers and will be responsible for monitoring each volunteer’s compliance with the three-year background check update requirements. Volunteers are required to provide updated clearances every three years so that background check reports on file are never older than three years.
 
9.  The principal will be responsible for ensuring all volunteers are provided an orientation session associated with their assignments. The actual orientation can be led by the principal or principal’s designee.  
 
10.  Requests to serve as a volunteer must be approved annually by the principal.
 
11. The volunteer cannot serve in a building or area of responsibility other than that to which he/she has been approved for service. 
 

May Minutes

The meeting was called to order by Treasurer Linda Hoy on Wednesday, May 6, 2015 at 6:38pm.

In attendance were:  Officers - Linda Hoy, Dawn Knoebel;  Teacher Rep - Tia Brown;  Parents - Bob Eick, Amanda Noblit, JudyLynn Weaver, Angela Charnosky, Allison Wetzel, Tom Levan, Kristin Gemberling, and Sherry Humphrey.

Vice President's report.  Sue Griscavage was not in attendance.

Linda Hoy gave the Treasurer's report.  Our balance as of 4/30/15 is $26, 159.92 and class funds are as follows:
Kindergarten - $778.53
1st Grade - $2,053.60
2nd Grade - $4,229.31
3rd Grade - $1,609.90
4th Grade - $3,009.95
The report was approved with a motion from Bob Eick and a second from Angela Charnosky.

Secretary's report.  The April meeting minutes were reviewed.  There was a motion to approve from Bob Eick and Amanda Noblit.

Principal's report.  Mr. Fetterman asked for volunteers for Field Day on June 3rd, and mentioned moving on up day on June 1st.  He also gave a big Thank You on behalf of the whole staff for Teacher Appreciation.

Old Business
Basket Raffle that was held on Family & Community Night made a profit of $553.00.  Thank you to all that donated.
WBRE WeatherBug camera will be installed on the Middle School facing the Elementary School tomorrow, May 7th.
Box Tops - Last collection sometime next week.
Labels - Still looking for a volunteer to chair.

New Business & Upcoming Events
Fundraisers for next year:  Fall - Yankee Candle;  Spring - Gertrude Hawk
Mr. Fetterman is looking into the possibility of getting new/cheaper school picture people.

Black and Gold Day 5/1
1st Grade Nature Day 5/5
4th Grade Gym Show 5/6
2nd Grade Field Trip (Lake Tobias) 5/8
Deputy Phil Assembly for Grades K-3 5/14
Flip Flop Friday 5/15
1st Grade Field Trip (Chocolate World & Zoo America) 5/15
4th Grade Field Trip - Horne & Showers (R.B. Winter State Park) 5/18
4th Grade Field Trip - Crisp & Harder (R.B. Winter State Park) 5/19
No School - Memorial Day 5/25
Beach Day 5/29
3rd Grade Field Trip (Pioneer Tunnel) 5/29
Movin' On Up Day 6/1
Field Day 6/3
No School - Act 80 Day 6/5
Knoebels School Picnic 6/8
Last Day of School - Early Dismissal 6/9

Effective July 1st, all volunteers will be required to have clearances.  Please visit the school website at www.scasd.us for more information.

Officers for next year:
President - Terry Genners
Vice President - Bob Eick
Treasurer - Amy Snyder
Secretary - Dawn Knoebel

Thank you to Sue Griscavage and Linda Hoy for serving.

And Thank You to all of our parent volunteers for helping this year!

Our next meeting will be Wednesday, September 2, 2015 @ 6:30pm in the Library.

Meeting was adjourned at 7:06pm with a motion from Amanda Noblit and a second from Tom Levan.


Dawn Knoebel, Secretary